online quality homepage
| network members homepage
Online Quality Committee
Wednesday, October 24th, 2007, 11:00 am – 11:36 am
- Call to Order
- Roll call
- Present – Beth Floyd, Kristy Hardtke, Nancy Jennings, Susan Stanton, Stephen
Sarazin, Cindy Moore, Martha Hanscom, Desiree Saunders, Bobbi Thorpe, and
Libby Harlin, as recorder.
- Absent – Kay Carlson.
- Changes or additions to the agenda, approve agenda and minutes from last
meeting Sept. 12, 2007.
- Date changed from Sept. 12, 2007 to Oct. 24th, 2007 on agenda. No other
changes or additions to the agenda.
- Minutes from last meeting, Sept. 12, 2007 were approved
- Design of survey regarding Article Linker
- Beth asked for feedback regarding the design of the survey for Article Linker.
The last sentence will be changed to “additional comments” rather than
“comments on implementation of article linker”. Cindy asked who the survey
would be sent to. Nancy thinks it should go to the library directors. It was decided
that the survey would be sent to the library directors and Beth will change the
salutation to address library directors only. Des suggested a respond by date for
the survey, which will be November 15th. Nancy asked if the implementation
would require training and who would be responsible for the training. Des stated
that she felt the service was straight forward enough that it would not require any
additional training and that it is not new information but a path to that
information. Des will create a survey on Survey Monkey and Beth will send it out
on October 25th.
- Review of Cataloging Skills checklist
- Beth asked for feedback regarding the newly revised Cataloging Skills
checklist. Stephen stated that he thought the inclusion of the Linking requirements
into the Cataloging Skills was good but it would depend on staff organization as
to what linking means. Bobbi suggested that the date from “2005 Database
Guidelines” be removed from the document and just stated as "WYLD Database
Guidelines". Beth will make those corrections.
- Authority control issues, Russian names, etc., no edit times
- Russian names – Susan stated that the issue with the Russian names has been
resolved by Bobbi creating an authority control record in WYLD. Susan said
as long as there is as system for fixing those types of things she thinks that the
system is fine.
- No edit times – Bobbi stated that contract the with LSSI is being reviewed and
the next load will be about 120,000 records which will take the vendor about 4
weeks to process. For 4 weeks we won’t be able to edit bibliographic records, the
caution is that if you overlay or edit records, those changes could be lost. We will
be able to add new records. Stephen
brought up a concern about the no edit times, specifically if it is only 120,000
records which is less than 10% of the database do libraries really need to not edit
because the chances of editing a record that is undone is so minimal. Stephen
also felt the no edit times would impact the training of staff on such things as
basic editing. He stated the authority control process is important to the quality
of the database but also for staff to be in the habit of making those
edits is also important. Des stated that if people don’t follow the no edit times
then it would be asking people to try and distinguish if the record that they are
editing is part of the 120,000 records. Des stated that the no edit times is how the
process has to work but individual libraries can decide to edit and take a chance
on the edits being undone and suggested for libraries that do make edits to keep a
list. The advice from the WYLD office is to not edit. Bobbi stated that we are
going to be doing authority control on an ongoing basis, the contract is being set
up and the first load will be done as soon as they can and after that it will be set
up on an annual basis, in the summer. Stephen suggested if there is going to be
a month long no edit time every year as a result of authority control to look into
doing a weekly load. Bobbi said that wouldn’t be financially possible. Bobbi will
send out a message for the no edit times giving all the information to the libraries
and encouraging them not to edit but will also state it is up to the libraries to
determine what they do.
- No new announcements.
- No comments.
- Schedule next meeting
- meeting scheduled for Wednesday, November 28th, at 11:00 am.