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Online Quality Committee
Wednesday, September 12th, 2007, 10:00 am – 11:00 am
- Call to Order
- Roll call
- Present – Beth Floyd, Kristy Hardtke, Nancy Jennings, Susan Stanton,
Stephen Sarazin, Cindy Moore, Martha Hanscom, Desiree Saunders, Bobbi
Thorpe and Libby Harlin as recorder.
- Absent – Kay Carlson.
- Changes or additions to the agenda, approve agenda and minutes from last
meeting May 2, 2007.
- Minutes from last meeting approved.
- Introduction of new members, Cindy Moore, Nancy Jennings, Kristy
- Cindy Moore works for the Rock Springs Library system in Green River and
represents Region 6. Nancy Jennings works in Buffalo for Johnson County
Library and represents Region 3. Kristy Hardtke works for Central Wyoming
College in Riverton and represents Region 1
- Beth mentioned that the Online Quality Committee has a distribution list and
asked members to put their names on the list. The list name is DQCOM and the
description is Online Quality. Des reminded everyone that the username is lists
and the password is email.
- Structure of Committee
- Committee’s charge
Beth described some key points regarding the structure of the Online Quality
Committee. Monitors database quality and recommend appropriate action to
the Regional Council or the Governing Board. Beth feels that this pertains to
the book catalog, not periodicals except how they relate to the consortium and
Des agreed. Beth also gave the link for the procedures of the committee which
can be found on the website at
Beth also addressed that the Committee is charged with reviewing WYLD
database guidelines on an annual basis and that specific issues are addressed
in Tech Notes.
- Structure of the membership
Beth talked about the membership structure which includes OCLC and non
OCLC libraries, public and technical services staff from each of the WYLD
regions, and agency directors. The WYLD database manager is a permanent
member of the committee. This information can be found in the bylaws at
- Issues to be discussed during 2007-2008
- Beth asked the committee to list one or two items or more
Susan – authority name control issues with Russian names are presenting a
problem because of special characters.
Stephen – authority control issues concerning no edit times, problematic to
have extended times that we don’t edit, majority of linking done by non MLS
Cindy – finding books in series, finding out if a book is in a series, problems
with holds getting stuck on one item. Des stated that holds were not an issue
for the OQC and suggested Cindy give some specific examples to Trish who
would help determine the problems with the holds.
Des – address article linker/serial solutions integration into WYLD, Gale most
used authors and would like a survey to go out about this issue. There was
some discussion regarding the automatic updates being done in OCLC and
Des advised that Trish would be sending out an extensive network message
about this topic as soon all the procedures are in place that pertain to this
topic. Cindy had questions regarding the OCLC updates and reports and Des
clarified that there will be reports available in Unicorn to let OCLC know
about discard items or added items. Des also addressed that Ebsco is working
with Google to load WYLD holdings from Ebsco into Google Scholar. The
holdings are from the Ebsco databases that the state provides only.
Bobbi – would like to continue to work on some of the ongoing issues such as
the libraries that continue to have more than 60 issues per serial record. A
report was run in March and then again in July and it may be time to look into
how to handle libraries that don’t comply.
Beth – would like to go over database guidelines. Bobbi stated she would be
doing updated screen shots for the guidelines for the Java client. Beth would
also like to explore MARC records being loaded into WYLD such as Oxford
- Discuss ranking items
Article linker/serial solutions survey and the Gale most used author database
issues will be first priority followed by authority control issues, websites in
the catalog, issues with ebooks in WYLD and database guidelines. There
was some discussion about the checklist for Cataloging Skills issue that
Stephen had mentioned. Beth informed the committee that as part of the
training committee she is revising that checklist to include Linking and once
she presents it to the training committee and it meets approval will present it
to Online Quality. The issues of not being able to find books in a series was
addressed and Des suggested that Cindy trying using Novelist and also to
email Bobbi with specific examples.
- No new announcements.
- Schedule next meeting
- meeting scheduled for Wednesday, October 24th, 2007 11:00 am.