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1. Call to Order
2. Roll call: All members present.
3. Introductions: Trish Palluck and Diane Martin
4. Approve agenda: Approved
5. WEBINAR on 9XX ordering: Trish ran through all the steps in 9XX ordering and explained why some issues come up with it, and how to fix them. Libraries need to use the ISSN, ISBN, or LCN, not the Sirsi auto-assigned number to reduce duplicates. Checking the WYLD database is not part of the acquisitions process with 9XX. MARC records are not visible during the process.
6. Approve minutes of the meeting of October 20, 2005 (posted on web site)
   1. Correction: Karling is going to be circulating the Manuscript items at Buffalo Bill.
   2. Approved with correction.
7. Progress reports: Online Form for Reporting Duplicate Records: Has anyone used it? Bobbi reports 3 libraries used it.
8. Review of Materials on duplicate records and merging:
   1. There was some discussion of specific exceptions for archival material and such like at special libraries like Buffalo Bill, National Museum of Wildlife Art, and Yellowstone.
   2. A carefully-worded email will be sent to staff about avoiding archival stuff when merging. Susan and Bobbi will confer on this.
9. Regional Council/Governing board response/action on new Sirsi web page: The Governing Board has approved this change. There was much celebration. The Regional Council will vote Dec. 6.
10. Suggested Webinar on Merging Duplicate Records, so that committee members would be confident to do so themselves for records they find as they work: Not necessary since Bobbi will do tutorials for people who need them. Most committee members who are catalogers are now reasonably comfortable with this process.
11. Email from Diane Martin, 10-28-05, requesting dialogue (Pasted below)

    Please look at these records, imported from OCLC today:
    tcn i0521810930 Improvisation of musical dialogue : a phenomenology of music
    tcn i0275984648 Five empresses : court life in eighteenth-century Russia
    Both have URL links to files in Library of Congress. If you click on the link it may be a poor presentation of information that may or may not be included in the CONTENTS field, and in fact states Note: Electronic data is machine generated. May be incomplete or contain other coding. This is in effect an unnecessary duplication of information that may be inaccurate as well. I feel very uncomfortable with these links. I believe that the links are not an enhancement and are almost like sending a patron to a spurious website. I have not removed the links, although that is my first inclination. I also believe that it muddies the record and may in fact lead our patrons to expect information that truly isn't accurate. How can we have a dialogue - fairly quickly before too many more of these things show up? If I am alone in my judgment, then Susan [Richards] and I will make a decision for the records that have our holdings attached at the point we add them to the system.

    1. Discussion:
       1. There is a URL Checker report in Sirsi. It can’t check the pages themselves, only the validity of the link.
       2. Bobbi is periodically going through the links and looking at the pages themselves, to evaluate keeping them in the records or not. She is deleting unnecessary duplicates
       3. Staff at individual libraries can also decide at the time of cataloging whether to delete the machine generated links.
12. Next Meeting: The meeting will be January 19th at 1:15 PM.
    1. The agenda will include location review. The committee will ask for comments before the meeting.
    2. Tabled Items to be discussed later:
    3. Item type review (combined AV equipment into one)
       Location review
       Manuscript item type

Stephen Sarazin
Recorder