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Online Quality Committee
October 20, 2005, 1 PM
Online Quality Committee
- Call to Order
- Roll call
- Martha was absent. Mary Jayne came in late. Carol, Donna, Karling, Sukey, Stephen, and Susan were present.
- Bobbi, Des, Jack, and Trish represented the State Library.
- Betsy Thurlo and Lisa Daly were guests.
- Special Guests: Trish, Jack, Betsy, and Lisa were introduced. They were invited to the meeting to discuss the 9XX process. As a courtesy to them, this was moved to the head of the agenda.
- Approve agenda
- Three new items were added:
- Add Manuscript as item type
- Serial Display as a Date Range
- Sirsi iBistro upgrade
- New Business: 9xx ordering:
- Trish explained how the 9XX process automates loading order and bibliographic records into WYLD.
- Sometimes duplicates are loaded. Some older WYLD records have auto-generated numbers, not the ISBN, LCCN, or ISSN which TS2 (Title Source 2, Baker & Taylor product) matches on.
- Another reason is some libraries that don't use TS2 and create a short record with an auto-generated number, not the database guidelines recommended proper Title Control number. This number should always be "i" followed by the ISBN number. For example: i0312873077 for Knife of Dreams by Robert Jordan.
- Trish and Bobbi talk with libraries directly.
- This can be a training issue; sometimes libraries have staff turn over or are unaware of the problem.
- There is no estimate on numbers of duplicates in the database. There were 66 DVD duplicates the day before the committee met. Bobbi estimates she sees 6 or 8 a day.
- Serial titles (like World Almanac) are a special issue and need to be looked at on a case-by-case basis.
- TS2 records never overlay existing records. If a matching record is found, the order line is attached to that record, but that record is not changed.
- Trish and Bobbi are looking to find a way to have libraries get reports of problem records they need to fix.
- Trish emphasized importance of using Title Control #.
- Dealing with duplicate records is an important issue, whether or not those records involve 9XX ordering.
- Most catalogers don't merge records now, but refer them to Bobbi.
- There are too many duplicates for Bobbi to merge them all, but she thinks itís faster for her to merge what she finds instead of informing the library who created the duplicate.
- Records with available holds canít be merged.
- The Database Guidelines 2.5 and TechNotes 95 and 104 explain how to merge duplicate records. Many librarians are reluctant to do so. Committee members could merge duplicate records, but would like training to do so. They would be doing this as they find duplicates.
- The next Online Quality meeting will feature a webinar on 9XX.
- There was unanimous support for proceeding with the webinar.
- Approve minutes of the meeting of September 29, 2005 (posted on web site)
- The minutes were approved unanimously.
- Progress reports:
- Limiting Item types in advanced search and limiting by language as a Sirsi issue: Des reported:
- Limiting item types has happened. No libraries have commented.
- The language issue has been brought to Sirsi as an enhancement. There will be some help for this in Sirsi version GL 3.0.
- JSTOR Holdings are now reported in WULP.
- Old Business
- Online Form for Reporting Duplicate Records: Des and Bobbi reported on this.
- The form is now online. It is available from the Tech Support and OLQ pages.
- New Business (again):
- Request for new item type for MANUSCRIPT.
- Karling is adding manuscripts to the catalog for McCracken Research Library.
- These will not circulate.
- The MANUSCRPT format is also available to distinguish these items from others.
- Karling will explore the possibilities for dealing with this, while the issue is tabled
- Serials display date range.
- This is a ďhackĒ that Des and Co. have come up with for changing the way the date displays when looking at serial records. Instead of displaying the first date only (like 1923 for Time), which can be very misleading, this system will display the range (like 1923-Present). This is now being tested in TAZ if anyone wants to see what it looks like
- Everyone liked this display.
- Des stressed that this need not be an irrevocable decision.
- There was unanimous support for proceeding with this
- Des will implement this as soon as feasible, once the new iBistro/iLink is up.
- If it slows response time too much, it will be removed.
- New Sirsi page (iBistro/iLink interface)
- There is a new version of iBistro/iLink, the online catalogs. This has been around for more than a year, but has yet to be implemented by WYLD.
- The Regional Council needs to approve it, and it has yet to discuss it. There was unanimous support for a motion to have Regional Council discuss moving to this promptly. Susan will draft a letter for the committee to send to the Council.
- It would be very helpful to WYLD staff to get a target date as to when this change will be effective.
- Next Meeting:
- The consensus was to combine the next meeting with the webinar about merging duplicate records.
- The next meeting will be Thursday, December 1, at 11 AM.
- Committee members will review the guidelines and TechNotes on merging before the meeting.
- Comments on WLA
- Sukey had a question about whether Sirsi plans to implement FRBR functionality, which was discussed at the WLA meeting. Des replied that Sirsi has plans, but nothing on the immediate roadmap. She suggested looking at what is on the Sirsi Client Care site about this issue.
- Roy Tennant had some very interesting comments on the catalog. Conference videos will be available for thirty days after the conference at http://www.tclib.org/mpla/conference_wednesday.html
- Red-Light/Green Light project and FictionFinder were two others.
- Tabled Items to be discussed later:
- Item type review (combined AV equipment into one)
- Location review
- Manuscript item type