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1. Call to Order
2. Roll call
   1. All members were present, Mary Jayne came in late due to a class.
   2. Karling Abernathy was introduced as a new member.
   3. Bobbi and Des represented the WYLD Office.
3. Introductions
4. Approve agenda
   1. Karling requested a couple of additions:
      1. Proposing an item type for manuscripts.
      2. Proposing a webform for reporting invalid headings and duplicates to Bobbi.
5. Approve minutes of the meeting of August 29, 2005 (posted on web site)
   1. Bobbi clarified that "database guide" should read "database guidelines".
   2. Adopted as revised.
6. Progress Reports:
   1. Authorizing Update: Bobbi Thorpe
      1. Authority cleanup is progressing, but less than 50% done at this point. It may take as long as 18 months.
7. Old Business:
   1. Continued use of RESERVRM: New information from Des (edited email to Simpson of 9-19-05):

      Patrons can't place holds when they are searching in the Reserve Room of a library. They have to find the item by searching in the regular catalog interface to see the hold feature or library staff needs to place the hold in Workflows.

      Libraries using the reserve room feature of Unicorn all have the item type RESERVERM in their hold maps to restrict holds to their own library. What this means is that currently, unless you are that library's patron, if you do manage to find the item in WYLDCAT and place a hold, the system will hand the hold off to the ILL system. That is why some academic libraries may find a number of their reserve items on their VDX request list every day.

      If you are a local patron then your hold would be processed by Unicorn and the system would mark the item for the hold the next time it is discharged.

      If libraries no longer use the item type 'RESERVERM', and cannot use their hold map to control it, then more of these holds would go into the Unicorn system, possibly requiring more overrides at checkout time to the next person who wants the reserve item.

      Bottom line is: Is it more cumbersome to non- supply holds for reserve room items in VDX or to do overrides in Unicorn if Sirsi applied the hold?

      1. The committee found these hold issues compelling.
      2. Sukey moved, Carol seconded, to rescind decision to remove RESERVERM item type. Motion passed unanimously.
      3. Carol will notify the academic librarians today.
   2. Limiting Item types in advanced search:
      1. Reports from regional reps on library comments - these are comments that have come to the committee chair:
         • Region 5:
           LARM: Laramie County Library System would like you to retain 7DAYLOAN in the advanced search. We use that item type for all of our new fiction. We are OK with the rest not displaying when you do an advanced search.
         • Region 2: NWC
           Those of us from Northwest want to weigh in on the request from the Online Quality Committee to mask a long list of ITEMTYPES from the OPAC. We looked through the list and find that masking many of them seems to make sense. However, we would like the following ITEMTYPES left as they are (continue to show in the OPAC): AVEQUIP, NONCIRC

           We search both of these item types from the OPAC (with patrons) and believe they are useful.

           As a side note - couldn't the other item types: CAMCORDER, CAMERA, CASSPLAYER, MICROPHONE, PROJECTOR, SCREEN be collapsed into the AVEQUIP item type? When one catalogs these items, the title often contains the description, "camcorder," or "camera," etc. Grouping them under a larger item type AVEQUIP seems to make more sense.

         • Region 3:
           SC's comments are not included because concerns about Reserve Room displaying were answered.
         • Region 6:
           Carbon uses NONCIRC and 7DAYLOAN.
      2. Committee members reported on responses they had had; most libraries had no problem with the proposal.
         • Mary Jayne came in at this point.
         • The item type portion of NWC comment was tabled for the next item type review.
         • Karling moved to remove all uncontested item types. Donna seconded. The motion passed unanimously.
         • The contested item types were 7DAYLOAN, AVEQUIP, NONCIRC. These will be left in the Advanced Search item type menu.
   3. Language: The committee did not discuss language option in Advanced Search at its August meeting:
      • This search can be misleading because it includes translated items.
      • This is a Sirsi issue. An enhancement request could be pursued by WYLD, but this would not be an immediate thing.
      • The committee asked Des to investigate. She will report next time.
      • The committee decided to leave this portion of the Advanced Search as is.
   4. Additional possible changes (a suggestion form Elaine Hayes):

      I was wondering why we couldn't get rid of the "key" that displays at the bottom of the SIRSI record on a book in Ibistro? This is the number that starts out OCM... (example ocm00024204). We often have patrons that write that down instead of a call number and as far as I know it doesn't mean anything and seems completely unnecessary for patrons to see.

      This was actually an error. Des will fix it.

8. Item type for manuscripts.
   1. Karling added this issue to the agenda.
   2. Karling will follow the formal procedure for submitting this request, and the committee will consider it at its next meeting.
9. Form to report errors to Bobbi.
   1. The authorizing reports already identify invalid headings and an additional form would be redundant.
   2. Duplicates could be reported on this form.
   3. Some catalogers are comfortable correcting duplicates if the record includes other libraries' holdings; others are not.
   4. Bobbi and Des will draft a form.
   5. In discussing duplicates, 9xx records came up. WYLD staff members that work with Acquisitions will be invited to the next meeting to educate the committee and discuss duplicate records.
10. Next Meeting - October 20 at 1 PM is the next date
11. Final Announcements:
    1. Des reported that the database guidelines update webform will be on the page Sept. 30.
    2. Receipt of the guidelines has been acknowledged by all but three WYLD member libraries.

Stephen Sarazin
Recorder