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Committee members present were

Brenda McGinnis, Chair – bmcginnis@linclib.org
Kathy Bjornestad, Region 3
Jack Willmarth, WSL (ex officio)
Brian Greene, WSL

Not present were

Susan Richards, Region 2
Deb Adams, Region 1
Julie Henion, Region 5
Mary Jayne Jordan, WYLD President (ex officio)

1. Brenda called the meeting to order at 8:30 a.m.
2. Agenda Review
   No changes were made in the agenda.
3. II. Minutes of Last Meeting

   Minutes of the March 18, 2010 were reviewed.

4. Comments on Proposed FY11-12 WYLD Fees

   Jack and Brian led the review of the spreadsheets that had been emailed previously to committee members:

   Jack emailed projected WYLD overhead fees to directors the week of March 22.

   Brenda reported that she responded to an inquiry from Isabel Hoy on the amount of the overhead fees for Goshen County.

   No other comments or questions were received.

5. Funding for Training

   Committee members continued the discussion from the previous meeting regarding the WYLD Training Committee’s request that funding for training be included in the FY11-12 WYLD budget.

   Various format(s) in which training might be offered were discussed. Brian reported that he did not have firm numbers on the cost of LMS provided through SIRSI. In response to a question from Kathy about whether SIRSI training would be online or face-to-face, Brian noted that responses to the training survey indicated a desire for face-to-face training opportunities. Jack confirmed that the WYLD network currently has almost $76,000 in reserves. Brenda suggested that a line item be added to the network budget for training, with the specifics of how the funds will be used to be determined among the Training Committee, the WYLD staff, and the Governing Board.

   The committee agreed to budget $20,000 each for FY11 and FY12 for the purpose of training. Funds will come from reserves.

6. FY11-12 Network Fee

   In light of the fact that reserves will be reduced by the funding for training, committee members agreed that the annual network fee should remain at $400/year/institution.

7. Recommendation to the Governing Board

   Agreement was reached among committee members present on the following recommendations to the Governing Board:

   • that the FY11-12 WYLD budget be approved as presented:
     Expenses      $630,410
     Cost Recovery     $252,164;
   • that Cost Recovery include
     Base fee/institution      $750
     Base fee/special institution      $375
     Overhead fees      $222,914;
   • that the process for determining overhead fees remain unchanged—based on holdings as of 12/31/09 and circulation 1/1/09 through 12/31/09;
   • that the annual Network fee per institution remain at $400;
   • that the WYLD Network budget be amended by adding a line item for training in the amount of $20,000 annually for FY11 and FY12; and
   • that funding for training come from the $76,000 in reserves.

   Brenda agreed to email the proposed recommendations to committee members not present in order to reach consensus among the full committee. If there are no concerns or objections voiced, the recommendation will be finalized and submitted to the Governing Board.

The meeting was adjourned at 9:45 a.m.