fees/budget committee page   |   network members page

Committee members present were

Brenda McGinnis, Chair – bmcginnis@linclib.org
Susan Richards, Region 2
Kathy Bjornestad, Region 3
Jack Willmarth, WSL (ex officio)
Brian Greene, WSL

Also present was

Susan Simpson - Training Committee

Not present were

Deb Adams, Region 1
Julie Henion, Region 5
Mary Jayne Jordan, WYLD President (ex officio)

1. Brenda called the meeting to order at 10:30 a.m.
2. Agenda Review
   One change was made in the agenda—discussion on training was moved to the top.
3. Funding Request from Training Committee
   Representing the WYLD Training Committee, Susan Simpson requested that funding for training be included in the FY11/12 WYLD budget. Susan cited the need for face-to-face training that is consistent in terms of content and presentation. She noted that one option might be to contract for a pool of trainers, one for each region, who would be qualified to train in the following areas: Acquisitions, Reports, Cataloging, Java Client, Serials, Reserves, Circulation, Policies, Director’s Station and General Skills. Annual estimated cost: $13, 440.00.

   Brenda thanked Susan for her input and advised her that the committee will consider her request.

4. WYLD Expenses & Cost Recovery Proposals for FY11/12
   

   Jack and Brian led the review of the spreadsheets that had been emailed previously to committee members:

   Expenses
   • Total WYLD cost for FY11/12 is estimated at $630,410 compared to FY09/10 cost of $540,700.
   • A depreciation fund for replacement of the servers, based on 6 years (24 qtrs.), is included in the Maintenance-Hardware & ITD Costs. Two new servers have been ordered at a cost of $268,000 (WYLD pays for 40%; state pays for the balance.)
   • 5% increase is budgeted annually for hardware/software use.
   • The OCLC WZV charge, $5,900, covers Bobbi’s log-on fees in order to pull OCLC records for libraries.
   • Staff salaries and benefits were underestimated for FY09/10. The 2.75% increase is to cover increases in benefits only—no raises.
   • Administrative Overhead @ 8% includes travel for WYLD staff to the SIRSI Conference and other administrative costs—invoicing, etc.
   Cost Recovery
   • Cost recovery for FY11/12 is estimated at $252,164 compared to FY09/10 cost recovery of $223,223.
   • There are no changes anticipated in the process by which overhead fees are determined.
   • Base fee for most institutions is $750; for special institutions it is $375.
   • If LSTA funds are available, they will be applied as a credit against overhead fees for county libraries. Availability will not be known until 10/10 at the earliest.
   WYLD Network Budget
   • Total network budget for FY09/10 is $17,600. This is based on a network fee per institution of $400.
   • The network has been spending less than it is taking in. Currently the network has almost $76,000 in reserves.
   • Network fee/institution could be reduced and still provide funds required.
   • Network reserves could be the source of funding for training.
5. Summary of Actions to be Taken
   1. Brian will compile further information on LMS and other training opportunities.
   2. In order to prepare FY11 budgets, directors need to know overhead fees for their institutions. Jack will send information next week (week of March 22).
   3. Brenda will email directors to alert them to expect overhead fees from Jack and to direct questions/comments to their regional representatives on the Fees/Budget committee.
   4. Brenda will email committee members to let them know to expect questions/comments.
   5. In the next couple of weeks, a subsequent Fees/Budget committee meeting will be scheduled in order to
      1. discuss questions/comments received by committee members;
      2. establish what the network fee per institution will be for FY11/12;
      3. determine if funding for training will be included in the proposed budget, and if so, what the amount of funding will be; and
      4. finalize a recommendation to the Governing Board.

The meeting was adjourned at 12:05 p.m.