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Wyoming State Documents — Definition of Publication

1) Definition

A publication" to be deposited with the Wyoming State Library under WS 9-2-1026.6(c) includes

any item of published information, regardless of format, that is paid for in full or in part with public funds, directed by Executive Order and/or mandated by legislation and is produced in multiple copies for public or widespread staff distribution*, or

any item not specified above that may have [longterm] information value to the public.
Agencies should deposit both items they distribute at no cost and for which they charge a fee.

2) Participants

All temporary or permanent agencies (including all divisions and branches), commissions, boards, taskforces and offices of the executive, judicial and legislative branches, as well as elected state officials, should participate in this requirement.

3) Categories to be deposited

Examples of items to be deposited: newsletters, newspapers, reports (and any draft intended for public comment), financial documents, books (including those commercially published), laws/regulations/rules, magazines, program brochures, directories, maps, manuals and handbooks (*including those for agency employees), conference proceedings, statistical reports, calendars

Examples of items NOT to be deposited: correspondence, memos, internal drafts of reports, press releases, conference announcements or programs, minutes of governing boards, requests for proposal, state records (e.g. birth certificates, drivers licenses)

4) Value of state publications and depository program

State publications are valuable:
     as sources of statistical, regulatory, educational and consumer information
     as guides to the programs, services and activities of agencies
     as a historical record of publicly funded activities

The depository program:
     ensures long term availability of publications
     ensures access to all through the WYLD system
     enables state agencies to communicate their programs to citizens

Contact: Karen Kitchens
State Publications Librarian
(307) 777-7281

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