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1) Definition
A publication" to be deposited with the Wyoming State Library under WS 9-2-1026.6(c) includes
any item of published information, regardless of format, that
is paid for in full or in part with public funds, directed by Executive Order and/or mandated by legislation and
is produced in multiple copies for public or widespread staff distribution*, or
any item not specified above that may have [longterm] information value to the public.
Agencies should deposit both items they distribute at no cost and for which they charge a fee.
2) Participants
All temporary or permanent agencies (including all divisions and branches), commissions, boards, taskforces and offices of the executive, judicial and legislative branches, as well as elected state officials, should participate in this requirement.
3) Categories to be deposited
Examples of items to be deposited: newsletters, newspapers, reports (and any draft intended for public comment), financial documents, books (including those commercially published), laws/regulations/rules, magazines, program brochures, directories, maps, manuals and handbooks (*including those for agency employees), conference proceedings, statistical reports, calendars
Examples of items NOT to be deposited: correspondence, memos, internal drafts of reports, press releases, conference announcements or programs, minutes of governing boards, requests for proposal, state records (e.g. birth certificates, drivers licenses)
4) Value of state publications and depository program
State publications are valuable:
as sources of statistical, regulatory, educational and consumer information
as guides to the programs, services and activities of agencies
as a historical record of publicly funded activities
The depository program:
ensures long term availability of publications
ensures access to all through the WYLD system
enables state agencies to communicate their programs to citizens
Contact:
Trish Palluck
State Government Information Coordinator
tpallu@wyo.gov
307-777-5913
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