banner logo

Resource Sharing Council - Minutes
May 18, 2000
Riverton, WY

Member in attendance: Vickie Hoff, Shelly King, Ada Howard, Marcia Wright, Sid Stanfill, Keith Cottam, Frances Clymer, Crys Stratton, Laurie Lye, Kathy Carlson, Michelle Havenga

Members absent: Kathy Tacke, Kate Kelly

State Library attendees: Lesley Boughton, Jerry Krois, Linn Rounds, Joe French, Corky Walters, Venice Beske, Bobbi Thorpe, Brian Greene

Special Guests: Jan Segerstrom. Lynnette Anderson and Debbie Sturman were invited but unable to attend.

Meeting Facilitator: Suzanne Walters Clarke, Evergreen, Colorado

State Librarian's Welcoming remarks:

Lesley Boughton welcomed the group with the observation that timing is everything. She stated that she was unsure of the role or focus of this group when she became state librarian in January of 1999. But the time is right to reconvene the council to take leadership roles in several state issues: $240,000 for statewide licensing of databases, WYLD's identity with legislators, various resource sharing issues, Information Power efforts and implications, library education at both the undergraduate and graduate levels, Early Childhood Development Council efforts, and library roles in the age of the Internet. Like other libraries we need to start asking the question, "what is our 'preferred future' and how do we get there."

Reconvening the Council

Suzanne Walters Clarke was introduced as facilitator for the meeting to assist the group in determining if it should continue in some advisory capacity and which issues it should address. In this part of the meeting Clarke invited members to express their concerns and frustrations with past work as well as opportunities which this group could build upon.

Individuals shared the good and bad things about the previous meetings of the Resource Sharing Council. Members expressed their uncertainty of directions and outcomes, the lines of communications, expected support for state library ideas, and the definition of 'advisory' council. Specific statements included: "There was an enthusiasm for collaboration, it just may not have been channeled well." "We were not sure why we existed." "We are a vast state with limited resources. We are rugged individualists who are socialists at heart." "There is widening gap between have and have-nots. Haves are coming from other areas. They have high expectations but are 'rugged individualists."

Identifying the development issues in the state

Clarke steered the attendees into brainstorming on possible topics or work for the Resource Sharing Council. The first topic was library strengths. Responses included: the council is representative of the Wyoming library community, librarians have an enthusiasm for collaboration, librarians have some common goals, the Library Services and Technology Act five year plan is influential, libraries have shared and interlocking customers, librarians have legislative clout, WYLD supports library efforts, communications within the state is fairly strong, librarians provide 'high touch' services.

An environmental scan by participants identified the following influencing our preferred future: Internet growth, telecommunication providers and their practices, licensing issues, increasing expectations from users, diversity among users, technological change, intellectual freedom, local control philosophy. Additional influential elements are Wyoming's economy and outlook, the widening gap between those who have and those who don't have, information literacy, resistance to change by some individuals and institutions, and not fully utilizing the available resources of the state.

Clarke asked the participants to identify areas of concern in the library community. The attendees identified twenty one topics and then asked to mark the top four issues. The following list is the result of the exercise in descending order:

  • Training and education
  • Marketing and advocacy
  • Advocacy for school librarians to the Wyoming Department of Education
  • Internet collection development and selection, portal page
  • Address Intellectual Freedom and First Amendment issues
  • Collection Development - cooperation, subjects
  • Statewide database licensing
  • Statewide borrowing
  • Childhood education
  • Distance education
  • Cooperation
  • Joint facilities
  • Libraries' role in e-commerce (Greene will monitor this)
  • Interlibrary loans
  • Equity of resources
  • Communication within local communities - among ourselves
  • Mentoring across communities
  • Collaborative fundraising
  • Political subdivision status of State Library within state government
  • WYLD
  • LSTA Advisory function

Clarke established discussion groups for the top four topics and charged each group to report out goals, objectives and issues.

1.Training & education: Frances Clymer, Keith Cottam, Brian Greene, Jerry Krois, Laurie Lye, Jan Segerstrom, Sid Stanfill, Crystal Stratton, Bobbi Thorpe

2. Advocacy for School librarians - Lesley Boughton, Ada Howard and Shelly King

3. Marketing and Advocacy - Kathy Carlson, Joe French, Michelle Havenga, Vickie Hoff, and Linn Rounds.

4. Internet Collection Development - Venice Beske, Corky Walters, and Marcia Wright

Other reporting elements should be considered: Who, What, How, Where, How often, Results, Resources needed, Support needed, Other people or organizations involved, Other suggestions.

After a ninety-minute group planning discussion, the groups reported back to the council.

Training and Education

Goal: to ensure that people involved with libraries receive the appropriate training

Objectives:

  1. Identify what training needs exist (K-12 library personnel has a list of training needs and State Library currently conducting a CE survey).
  2. Investigate workforce analysis and development.
  3. Facilitate methods of delivery.
  4. Evaluate/assess effectiveness of training experiences.

Training Issues were identified: Information Literacy Skills, Advocacy, Hands-on-skills, Customer service training, Peer-to-peer/team building, Science of teaching, Leadership training and visioning, Organizational management and vision, Information power awareness/implementation.

Advocacy for school librarians with state Department of Education

Goal: The value of school libraries shall be recognized in Wyoming

Objectives: Information Power will be integrated throughout the curriculum in three school districts in 2000/01 school year; The current Information Power Task Force will meet in the summer, 2000 to develop strategies for implementation; One program will be provided to a state conference of policy makers.; Update and strengthen "Bottom Line, Libraries Lead to Learning"; investigate a presentation by Keith Curry Lance of Colorado State Library to Wyoming Board of Education.

The State Library could play the following roles: Identify and recognize best practices, find funds or grants for Information Power training, facilitators, materials, travel and substitutes; alert librarians to related regional training and continuing education events, encourage the State Librarian to attend State Board of Education meetings; promote the formation of peer groups in all counties of the state.

Marketing and advocacy

Goal: Strengthen Wyoming libraries through marketing

Objectives: Develop/recruit regional representation; Train professionally on fundamentals of marketing; Meet regularly to develop and implement marketing plans and promotional ideas.

Internet collection development

Goal/Objectives - Have an easily recognizable gateway to Internet resources. Develop a coordinated statewide effort to get resources. The gateway should offer access to a core set of resources, offer simplicity in design, be a constant for users (offering excitement), and give libraries the option to use the gateway as the library's opening screen. The new ACLIN site may serve as a model: http://www.aclin.org. Issues include a conventional name for the gateway, possible short and recognizable address, and user friendliness. This gateway should be operational by August 2000 in anticipation of student use and librarian training for the next school year. This project will require coordination with following groups of this Council: Training and Education plus Marketing and Advocacy. A special project team will meet face-to-face in June 2000 to begin planning.

Roles, processes and responsibilities for the Council

Clarke facilitated discussion on the future of the group: Do we need a Council? Why do we need a Council? Do we need a strategic plan? What structure should be adopted? What size should the group be? What is the appropriate representation? Boughton stated that she wants a shared direction and needs a forum from which the State Library gets advice. Members indicated serving more as a "think tank" which the state librarian can call upon for advice on emerging issues or events and less as a formal organization which has bylaws, terms of membership, and agendas. This would allow for adding other expertise to the group if appropriate for recommendations on an issue. This also allows state library managers to serve in liaison capacity to subcommittees.

Actions and directions of the Council

Boughton appointed Linn Rounds to serve as convener for a marketing and advocacy retreat of the group members and special guests.

Each committee will need to finalize goals and objectives for its topic, listing what and how many resources are needed to do the goals and objectives, identify an action plan with target dates, and ideas for evaluating outcomes.

A recommendation was made that the group review the twenty one issues to identify which parts of the library community are already addressing any of them and if anything needs to be done to assist with outcomes.

The target date for the next meeting of the group is August 11, 2000 in Casper. Clarke challenged the attendees to come to that meeting ready to finalize the council's mission, vision and name for itself."

Notes by Brian Greene and Jerry Krois

June 5, 2000